Colloquium 3 — Technology

The third AC+erm colloquium focused on the ‘Systems and Technology’ facet of the project and was held on 24 September in the Merchants’ Hall in Edinburgh. Just under 30 delegates attended, adding to and extending the data from the e-Delphi data in a series of discussion forums.

Delegates were split into groups, and were asked to return written responses for later analysis and, depending on the session, either appoint a rapporteur to report back from the group discussion or engage in general open discussion.

The outputs from the colloquium consist of versions of the initial documents presented to the delegates adapted to include the collated notes of the rapporteurs and individual delegates, together with notes taken by the project team. They are available via the linked documents to the right of this page. 

The slides accompanying the project team’s presentations are also provided.

Forum 1
Delegates were asked to consider and comment on the full list of issues from the Systematic Literature Review and Systems and technology e-Delphi study, to add any issues they thought were missing, and to make any further comments or notes for discussion that they felt necessary.

The document relating to this section is ‘Forum 1 – Issues’.

Forum 2
In this session, delegates examined proposed solutions to ‘Approaches to e-records management’, one of the five issues selected for further exploration in the colloquium.

Each group was allocated a single issue for discussion. Firstly, each delegate in the group completed a questionnaire (based on that used in Round 4 of the Systems and technology Delphi Study) in respect of one of the eight proposed solutions to the issue. 

They were asked to note any aspects either of the solution referred to in the questionnaire or of the issue as a whole that they thought required further discussion / exploration.

All delegates in the group then discussed the issue, electing one of their number as rapporteur to take notes and feed back briefly at the end of the discussion.

The documents relating to this section are those beginning ‘Forum 2 – Solutions’; there is one document for each issue examined.

Workshop
Delegates were divided into four groups, each of which was invited to draft a vision for e-records management.

The workshop activities were conducted using draft tools (vignettes) developed by the Project; they are intended to provide scenarios related to ERM in various formats that will have a greater impact than more conventional documents or expositions.

The vignettes used were of three types—‘fridge phrases’, rich pictures, and narrative. The delegate groups used the vignettes to develop and/or communicate their ideas.

Each group as a whole drafted a vision for ERM. The whole group used the ‘Fridge Phrases’ tool to develop the vision and / or to articulate it more fully.
They then went on to communicate the vision through rich pictures, narrative, or both.

The groups reported back their thoughts not only on the topic itself but also on the usefulness or otherwise of the vignettes as tools in this context.
The documents relating to this section are those beginning 'Workshop – Vignettes'.

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