Incident Reporting

Guidance on how to report accidents or near misses that occur at work

To report an incident at work, please print off the Incident Report and complete in as much detail as possible and forward in a sealed envelope to the Health, Safety and Environment Office.

Where a particularly serious incident occurs, even if no one has been injured, you should telephone the Head of Health, Safety and Environment on ext 7318 immediately.

You should aim to send the completed form off as soon after the incident as possible, and in any case within 24 hours of the incident.

Personal details and Data Protection Act

Accident reports contain sensitive personal data. We have altered our reporting arrangements to comply with the Data Protection Act. As an employer, the University needs to know personal details about people who have been involved in accident, ill health and near misses that occur as a result of work, in order to comply with Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 Act. In some cases, such incidents have to be reported to the Health and Safety Executive (HSE). The procedure described above is intended to gather necessary information so that a report can be made to the HSE if necessary, while limiting access to personal details.

Further Information

If an incident has occurred, and you are unsure whether you should report it or not, please telephone the Health, Safety and Environment Office on ext 4100 or 7318.

Please send the completed form in a new sealed envelope to the Head of Health, Safety and Environment, Campus Services, 4 North Street East, City Campus.