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Study Abroad Processes - 121s, applications, document return

Book an appointment with the International Mobility team

Bookings are now open for 121 guidance sessions with the IM (Study Abroad) team.  These are a mandatory requirement for all students wishing to study abroad in the academic year 2022/23.  Students may book as many 121s through the semester as required - these are your opportunity to meet with the IM team, ask any questions you have about the study abroad programme, and receive personal guidance through the application process.  However, you may only book one session at a time - if you feel you need subsequent sessions these can be booked after attending your initial one.

The sessions are being delivered both in-person and online - they both follow the same format, and it's your choice as to which you would like to attend.  Please make sure you select the correct option when booking, as sessions cannot be switched from one to another.  In-person sessions will be held in room A1 in CCE1 (the Business & Law building), on the ground floor to the right of the Ask4Help desk.  Online sessions will be delivered via Microsoft Teams, and a link to the meeting will be sent to you by the Team when your booking has been processed.

Prior to attending your 121 please ensure that you have downloaded and read the Study Abroad Handbook and completed the first section of the pre-departure checklist - both of these can be downloaded from the Resources section of the study abroad website.

If you have booked a session and subsequently cannot attend, please contact the Team as quickly as possible so that the booking can be cancelled and the slot offered to another student.  Sessions cannot be cancelled less than 24 hours before they are due to take place.  Please note that attendance at 121 sessions will be taken into consideration when study abroad places are being allocated.

Click here to access the booking site

We look forward to seeing you soon!

Applications for students wishing to study abroad during the academic year 2021/22 are now closed.

The application portal for students wishing to study abroad during the academic year 2022/23 will be open on the 1st December 2021 and close on the 17th January 2022.

In the meantime you can download a copy of the Study Abroad Handbook and pre-application checklist from the Resources section of this website - please use these to guide your research in advance of the 121s starting and to plan your study abroad year.

Form Return While Abroad & Erasmus+ Grant Application

During your semester/year abroad there are various administrative tasks that need to be undertaken to ensure that the mobility period runs as smoothly as possible. We have combined all of these forms into one easy-to-complete online form which you can access from the Study/Work Abroad portal, linked below. You will also use this online form to apply for your Erasmus+ grant if you are studying/working in the EU.

Remember that all forms for both study and work placement need to be submitted within 5 days of arrival at your host University/Placement Provider - if you foresee problems meeting this deadline please contact the Team to let us know.

Please ensure that you open the portal using either Chrome or Firefox, as the forms will not work in Internet Explorer and some versions of Safari.

If you are on study exchange you will already have a username and password for the portal from when you applied for your study location. If you have forgotten your password please use the ‘Forgot your password' link in the bottom left hand corner of the login screen.  Please do not register again as a new user, as the forms need to be linked to your previous application.

If you are on work placement you will need to register with the portal using the Registration boxes on the right hand side of the login screen.

When signing up to the portal please ensure that you use your Northumbria University e-mail address.  Applications coming from external e-mail addresses (e.g. Gmail, Hotmail, Yahoo) will be rejected and deleted.

Your Northumbria University e-mail address should have your full name format (e.g., not your username (e.g.  Applications coming from NU usernames will also be rejected and deleted as they will not work with secondary processes in the system.

 Please ensure that you add the e-mail address to your 'safe senders' list in your Northumbria Outlook mail settings BEFORE signing up to the portal so that you receive all notifcations from the application system.

If you have any difficulties signing up to the portal or are unsure about which form you need to complete, please contact the Exchanges & Study Abroad team on

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