Guidance for External Examiners

External Examiners appointed to Programme Assessment Boards and External Assessors for End Point Assessment will be entitled to appropriate expenses and fees at the standard University rates set out in the Fees and Expenses document linked below.  On appointment, External Examiners / Assessors will be advised of appropriate administrative contacts who will provide any further advice on the process.

Claims for fees should be submitted as soon as possible within 3 months after submitting your annual report.  Fees will only be payable on receipt by the University of an annual report.  Claims for expenses can be submitted at any time.  All claims for fees and expenses should be submitted via the NU People and Finance system.  Guidance on accessing NU People and Finance and how to submit claims for expenses and fees can be found via the link below.

• Fees and Expenses Guidance for External Examiners / Assessors
• NU People and Finance guidance - go to the section called 'NUPF resources for External Examiners', click on the section title to expand and view links available (this is an intranet page, login will be needed first)

External Examiners for Postgraduate Research Oral Examinations and External Subject Specialists for Approval Panels will be entitled to appropriate expenses and fees at the standard University rates set out in the Fees and Expenses document linked above.  You will be advised of appropriate administrative contacts who will provide any further advice on the process.

Claims for expenses and fees should be submitted as soon as possible after the examination / approval panel meeting.

• PGR and subject specialist claim form for fees and expenses

Each year Faculty level summaries of external examiner annual reports are compiled.  These Faculty overviews contribute to a University wide summary which is considered by the Education Committee and Academic Board.  Recent University wide summaries are available below:

• 2021/22
• 2022/23
• 2023/24

• Evidence Required for Proof of Right to Work in the UK
• External Examiners Policy (effective from 24 October 2024)
• List of current external examiners
• Approved Variations to Academic Regulations for Taught Awards
• Assessment Regulations and Policies

External Examiners should contact the relevant Faculty Registrar for all queries concerning the administration of the process. Appropriate members of academic staff (ie Programme Leader/Head of Subject) will be the contact for academic queries.  Professional support teams will be the contact for moderation and visits (including attending exam boards). Contact information is provided on the letter of appointment.

Quality and Teaching Excellence, Academic Registry, should be contacted for general queries regarding wider University policies and procedures via our enquiry form.