We’re excited to welcome you to the team and look forward to the unique skills and perspectives you’ll bring. Starting a new role is a big step, especially when it involves relocating.
This guide and our People Guide have been put together to help make your move and onboarding experience as smooth as possible. Our guides include practical information about working at Northumbria and settling into life in the North East if you are relocating from within or outside of the United Kingdom.
We understand that people may have different experiences when relocating. If there is anything you feel is missing or unclear based on your own experience, please don't hesitate to contact us. Your feedback is crucial to helping us provide the best support we can to new colleagues.
Welcome to Northumbria
A Message from our Vice-Chancellor and Chief Executive
We are delighted to have you join, or consider joining, our diverse and vibrant team. Your unique talents and perspectives are vital to our mission of transforming lives through education, research, and innovation.
At Northumbria, we are dedicated to creating an inclusive, supportive environment where everyone can thrive. Whether you’re just beginning your journey with us or exploring the possibilities, we’re here to ensure you feel welcome and empowered.
We look forward to the incredible contributions you will bring as we shape the future together.
Professor Andy Long, Vice-Chancellor and Chief Executive
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Preparation and Arrival
Preparing to join us from outside the UK
As you prepare to start your journey as an employee of Northumbria, we want to make the transition as smooth and enjoyable as possible.
If you are travelling to the UK to visit before your working visa is approved, you will need an Electronic Travel Authorisation (ETA). Please note you must leave the UK before you start work and re-enter using your working visa once it is approved. You are not permitted to start work until you have done this.
For those relocating, we recommend securing short-term accommodation prior to your arrival, with options such as serviced apartments, hotels, or platforms like Airbnb.
Here are some essentials to help you get ready:
- You might want to bring some local currency.
- The UK uses Type G plugs with three rectangular pins, so pack a suitable adapter to keep your devices charged.
- Check the weather forecast to make sure that you pack for all that you need.
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Working in the UK
Confirming your Right to Work
We have a legal requirement to ensure all colleagues have the right to work in the UK, and all job offers issued will be conditional on verifying this eligibility. A Human Resources representative will contact you to arrange your right to work verification before you can commence employment.
If you don't currently have the right to work in the UK, you should apply for a visa as soon as possible to avoid any delays in your start date. Depending on the role you have applied for, you may obtain a visa via routes like the Skilled Worker or Global Talent visa, for which we can provide a Certificate of Sponsorship. We recommend checking the UK Home Office Work Visa site to explore which visa options may be suitable for you.
Most visa applicants need to pay an Immigration Health Surcharge (IHS) as part of their online immigration application. The amount you have to pay depends on the length of the visa you are given.
To support new colleagues, we offer comprehensive relocation assistance and immigration relocation assistance, where you can also find out about the immigration fee loan.
Before you join us, a Human Resources representative will contact you to arrange your right to work verification before you can start on your first day.
Once you have joined us, you need to make sure that your personal details, including personal address are kept up to date with the Home Office and in our NU People and Finance system. Please note that you cannot use the university address as personal address.
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Living in the UK and Region
Searching for a home
As you prepare to relocate, finding the right property - whether you rent or buy - is an important step. Here are some tips to help you navigate the process:
Renting a Property
Renting is often the quickest and most flexible option for newcomers. Start by exploring platforms such as Rightmove, Zoopla, or SpareRoom, which list a wide range of rental properties.
You'll need to provide documents such as proof of identity, bank statements, and references from your employer or previous landlord. Be aware of the legal requirements for landlords to conduct a Right to Rent check.
You may need a guarantor and provide proof of income if you rent a property, the university can provide a letter as proof of income but cannot act as a guarantor.
Most rental agreements are Assured Shorthold Tenancies (ASTs), typically lasting 6 to 12 months. Ensure you understand the terms of your agreement, including deposit protection and notice periods.
Rent is almost always paid in advance in the UK. Payment of a deposit, in advance, is also standard practice, but always ensure you get a receipt. You may also have to pay agents or letting fees.
Buying a Property
If you're considering buying a home, the UK property market is open to international buyers. You can purchase property without restrictions, but you'll need to provide identification and financial documentation. You should also:
Research the local market to find areas that suit your budget and lifestyle.
Keep in mind additional costs, such as stamp duty, legal fees and mortgage requirements, which may differ for non-residents.
Consult a local estate agent or property solicitor as they can simplify the process and ensure compliance with regulations.
Explore platforms such as Rightmove and Zoopla.
Moving your belongings to the UK
For information on moving your belongings to the UK, please see the GOV.UK webpage.
Council Tax
Council Tax is a local fee charged by the council to help pay for services like rubbish collection, street maintenance, and local schools. If you rent or own a home in the UK, you’ll usually need to pay this tax. The amount depends on your property’s value and location. Discounts or exemptions may apply for example, if you live alone or are a full-time student.
General Tips
- Bank account: you will need to have a UK bank account to be able to rent.
- Budgeting: Factor in costs such as council tax, utility bills (i.e. gas, electricity, water, broadband and mobile phones), home insurance and maintenance fees for both renting and buying.
- Location: Consider proximity to work, public transport, local schools and amenities when choosing a property.
- Legal Advice: Seek professional guidance to understand tenancy laws or property purchase regulations.
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Healthcare
Looking after your health
The National Health Service (NHS)
The National Health Service (NHS), funded by taxation, offers free or low-cost healthcare to UK residents. Medications are subsidised, and prescriptions may be free under certain conditions. Visitors and those moving to the UK may receive some NHS treatment, but coverage varies by nationality and required care. A visa may include an Immigration Health Surcharge (IHS) for access to services.
Registering for Healthcare
Register with a General Practitioner (GP) promptly after moving to the UK in order to access the NHS.
Emergency Medical Services
For life-threatening emergencies, call 999. For non-life-threatening medical advice, call 111.
Registering with a Dentist
Register with a dentist promptly after moving to the UK. While the NHS provides dental services, you may be put on a waiting list initially. Alternatively, you can access private treatment, paid per treatment or through insurance. For private insurance details, consult your dental practice.
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Managing your Money
Supporting your finances
Cost of Living
If you are relocating from outside of the UK, you can check the cost of living compared to where you currently live to help you manage your money.
Banking
To receive your salary, you need to have a current account within the UK. The University has an agreement with Barclays Bank, who will help you to set up an account. To do this, you will need the following information:
- Proof of identity such as a passport, driving license or visa.
- Proposed residential address, which can be temporary (i.e. a hotel, B&B or serviced accommodation), but you must provide proof.
- Contact telephone number and email address
- A letter from the University confirming your employment. To obtain a letter, please contact humanresources@northumbria.ac.uk.
When you have everything you need, you can either book an appointment in branch (for Newcastle branches, use postcode NE1), or over the phone on 0345 7345345.
In addition to traditional banks like Barclays which offer in-branch services, digital banks such as Monzo UK provide a quick and easy set up via mobile app.
Moving Money to the UK
When moving to the UK, ensure you have sufficient funds readily available for your arrival. Setting up a bank account may take some time, and you might need to cover upfront expenses, such as a deposit and initial rent payments, before securing accommodation.
If you don't yet have a UK bank account, your bank in your home country can guide you on transferring money internationally.
Most retailers in the UK accept foreign credit cards, though it's worth noting that your bank may apply fees for overseas transactions.
Salary Deductions for Income Tax and National Insurance (NI)
Income tax is a mandatory tax deducted from your earnings and is managed by His Majesty’s Revenue and Customs (HMRC) on behalf of the UK government. These funds contribute to essential public services such as the NHS, education, and welfare, as well as infrastructure projects including roads, railways, and housing.
This means for most employees, there may be no need to file a separate tax return, as your employer handles these deductions on your behalf. However, if you have additional income or specific circumstances (such as freelance or overseas earnings) you may need to complete a self-assessment, HRMC will let you know if this applies.
When you start employment at the University, you’ll be asked to complete a new starter declaration as part of your onboarding journey. This information helps determine the correct amount of tax for you to pay. Through the Pay As You Earn (PAYE) system, your income tax is automatically deducted from your salary and sent directly to HMRC. In most cases, this means you won’t need to submit a separate tax return. For more information about income tax, please refer to the HMRC website.
All individuals in the UK aged 16 up to the state pension age who earn above a government-set threshold are required to pay National Insurance Contributions (NICs). These contributions support state benefits, including the National Health Service (NHS) and the state pension.
Every employee working in the UK requires a unique National Insurance Number. If you are new to the UK, you will need to apply for a National Insurance number. Applications can only be made after you arrive in the UK.
Salary Deductions for Pensions
In the UK, automatic pension enrolment refers to the legal requirement for employers to automatically enrol eligible employees into a workplace pension scheme. This means that instead of employees having to actively choose to join a pension, they are automatically enrolled, and contributions are made on their behalf, unless they choose to opt out.
The university will provide you with further information about pension schemes available at Northumbria when you join us.
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Travel
Travel throughout the UK and Region
Driving
If you are relocating to the UK and you do not have a UK driving license, you will need the following:
You can drive in the UK temporarily on an overseas licence, but you will need to apply for a UK licence after a set period. The driving in GB tool can show how long you can drive before applying for a new licence, and you may need to take another test. To learn to drive in the UK, you’ll need a provisional licence, whether for a car or a motorbike.
In the UK, people drive on the left side of the road, and speed limits are shown in miles per hour (mph). It’s a good idea to check out the Highway Code for key rules, safety tips, and advice. You may also wish to familiarise yourself with parking rules and any traffic charges in cities.
If you are bringing a vehicle to the UK, you might need to register it with a UK number plate. See the GOV.UK website for details.
Travelling to Newcastle by Plane
Newcastle International Airport (NCL) operates domestic and international services to major cities. There is a Metro station in the airport terminal building.
Website: Newcastle Airport
Email Address: enquiries@newcastleinternational.co.uk
Contact Number: 0871 882 1121 (General enquiries) or 0781 882 1131 (Flight enquiries)
Travelling to Newcastle by Train
Newcastle Central Station is on the main east coast line, provides excellent rail links to London, Edinburgh, and other cities throughout the UK. The station is roughly a 20-minute walk away from City Campus, or 5 minutes by Metro (the nearest stations to City Campus are Monument and Haymarket). Newcastle has a Metro system operated by Nexus, which travels across the Tyne and Wear region, including Newcastle International Airport.
Website: National Rail
Email Address: customer.relations@nationalrail.co.uk
Contact Number: 03457 484950
Travelling to Newcastle by Road
The City of Newcastle is reached by the A1(M) from London in the south and Edinburgh in the north; the A19 from York; the M6 from the south-west and west to Carlisle; and the A69 from Carlisle to Newcastle upon Tyne.
Travelling to Newcastle by Coach
National Express operates a regular coach service to and from Newcastle Central Bus Station.
Travelling to the North East by Ferry
The North Shields International Ferry Terminal at Royal Quays is approximately seven miles east of Newcastle via the A1058 and A19 and is well signposted. DFDS operate direct services to Holland. Sailings are from North Shields to Amsterdam (Ijmuiden), 7 days a week.
Getting around the North East
Getting around Newcastle and the surrounding areas is easy with public transport services managed by Nexus, the Tyne and Wear Passenger Transport Executive. The Nexus website provides details on rail, bus, ferry, and metro services, including timetables and updates.
For travel enquiries, contact Traveline at 0871 200 2233 (open 7:00-21:00 daily, except Christmas). You can also use the Traveline text service by texting 84268 for travel information to be sent to your phone.
Metro and bus services around the city are operated by Nexus (metro), Stagecoach (bus), Go North East (bus), and Arriva (bus), with route and fare details available on their websites. For travel outside the city, rail services are accessible from Newcastle Central Station.
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Schools and Childcare
Finding Schools and Childcare
Children in the UK must attend full-time education from the age of 5 through to 16, though many start school at 4. For those born on or after 1 September 1997, staying in education or training is required until they turn 18.
Ofsted, the UK Government's Office for Standards in Education, Children’s Services and Skills, oversees the regulation and inspection of schools and childcare providers. Its inspection reports are published every few years and made available to the public on its website.
The university has an on-site nursery that provides a childcare service which is available to Northumbria staff, students and the local community. We are an Ofsted registered 96-place nursery providing care and education to children from birth to 4 years. The Nursery was graded Outstanding by Ofsted at our last inspection. Please note that demand for the nursery is high; therefore, if you're interested in using their services, we encourage you to contact the Nursery directly as soon as possible for information or a place.
Each council offers details on local schools, covering term dates, admissions, and special educational needs. They may also provide additional support for parents.
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Things to do in the North East
Leisure activities in the North East
Culture: Newcastle boasts a vibrant cultural scene with museums, theatres, galleries, music venues, and a growing comedy scene. The city also offers a cinema and restaurant complex with bars and clubs. Learn more at Newcastle/Gateshead.
North East Attractions: Explore highlights like Alnwick Castle, Kielder Observatory, and Hadrian’s Wall.
Sport: Sports are central to North East life. Newcastle United play at St James’ Park, and Newcastle Falcons Rugby Club is at Kingston Park. The Great North Run, the world's largest half marathon, takes place annually. Check out local leisure facilities and university facilities through Northumbria Sport.
Shopping: Northumberland Street features high street brands like M&S, Boots, Primark, and more. Grainger Market offers boutique shops, while Eldon Square and MetroCentre in Gateshead provide extensive shopping and dining options.
Going Out: Enjoy Newcastle's nightlife, with venues like The Gate leisure centre, MetroCentre Qube, and music hubs such as Utilita Arena, The Glasshouse International Centre for Music, and City Hall.
Eating Out: Discover Newcastle’s diverse dining scene and take advantage of NE1’s bi-annual Newcastle Restaurant Week for discounts.
Museums and Galleries: Visit cultural gems like the Laing Art Gallery, BALTIC Centre for Contemporary Art, and the Great North Museum.
Find out more about things to do in Newcastle.
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Working at Northumbria
Supporting you in your employee journey
Our People Guide aims to signpost you to key information about working at Northumbria to ensure that you have the information you need to succeed in your role and contribute to our collective goals. We are committed to fostering a positive and inclusive work environment where everyone can thrive.
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