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Quick Reference Links and Questions

When do Northumbria examinations take place?

The majority of the University’s exams take place during the major exam periods in January and May with re-sits held in August. However it is important that you check your specific course detail as there are variances in some course dates and professional body requirements which will involve examinations taking place outside of these periods.

When will the exam details be published online?

Details for examinations taking place during the major exam periods will be published online 6 weeks before the January and May exams and 4 weeks before the resits in August. Generally this means they are published towards the end of November for January exams, end of March for May exams and the end of July for resits.

Why is the examination timetable published at these times?

Exam scheduling can only commence after all student module allocations are confirmed and can be extracted from the student records system. This process can take around a month into each semester before it is completed. During this period the exam requirements are being collected. After this the exam requirements are merged with student data to compile the draft schedule which takes approximately 2 weeks, this is then checked and updated. Once all exam dates and room allocations are agreed the schedule is published, this takes approximately a further 3 weeks.

Why is a new examination timetable created every ?

This is because the data used to compile a timetable changes every year. Exam requests and constraints, numbers of students taking modules, option choices and availability of rooms all change from year to year, this subsequently means that the placement of exams and the utilisation of rooms will also change each year.

How is an exam timetable created?

The timetable is created using individual student and module allocation data from the student records system. Examination software is then used to manually schedule exams taking student availability, loading of activity and room availability/suitability into account.

Will examinations be spread out evenly across the exam period?

Balancing activity is a major consideration in compiling an exam timetable and wherever possible exams are spread out across the exam period. However as there are thousands of students with varying combinations of module allocations and also many individual scheduling constraints placed on exams by faculties/professional bodies, sometimes the resultant number of days and suitable rooms available for an exam mean that an even spread for all students is not possible.

Should I expect two exams in one day and/or consecutive day exams?

You should not expect to have 2 examinations in one day unless this is a scheduling requirement of the examination. However there are many logistical challenges in creating an examination timetable that require scheduling solutions to be applied and in exceptional circumstances, with faculty agreement, this may occasionally result in 2 examinations being scheduled in one day. As there are thousands of students with varying module combinations required to be scheduled in a condensed exam period consecutive day exams should be expected on occasion.

How do I access my exam timetable?

You are able to access the date, time and location for your exams via the NU connect app. A pdf version of the full timetable will also be made available on the exams webpages.

My examination shows multiple locations?

The specific room you will be sitting your exam in will be made available to you via the NU connect app. The pdf on the exams webpages will be the full timtable and will sow all rooms where exam takes place.

If you cannot access the app and are eunsure which venue you have been allocated email the examinations team and they will send you the relevant information.

What happens if I attend a different exam location to one I have been allocated?

You may be asked by attending invigilators to go to the correct allocated venue.

How do I find my exam room?

Campus Maps and room a room reference guide can be found in the Exam Venues and Travel section.

If there is noise or any other disturbance during my exam what can I do?

Bring this to the attention of an invigilator who will attempt to get any disturbance cleared up immediately.

I feel my exam performance has been affected by an internal-external disturbance what can I do

You must inform an invigilator during your examination of any disturbance that may be affecting your performance so a report can be written. If the disturbance cannot be resolved immediately and you feel that it negatively affects your performance during the examination, contact the Student Progress Team via the student portal (myportal.northumbria.ac.uk) following your exam to explain the situation. They will then advise you of further actions if necessary.

Am I allowed to have my mobile phone or other electronic device switched on during my exam

No. Electrontic devices are not permitted under any circumsrances and must be switched off, locked away in your coat or bag and placed in the designated area before the exam begins.

Watches:

Watches are not allowed and must be removed if worn and locked away in your coat or bag before the exam begins. Anyone still wearing a watch during the exam will be asked to remove it.

I have a disability which means that I will need individual arrangements for exams-who do I contact

You will need to contact the Disability Support Team in Student Support and Wellbeing to arrange to meet a Disabilities Adviser to discuss your individual requirements. To arrange to meet a Disabilities Adviser and for further information please raise a job via the stuent portal (myportal.northumbria.ac.uk) or telephone 0191 227 4127

 

I have an injury which means I may need individual arrangements for exams who do I contact

You will need to contact the Disability Support Team in Student Support and Wellbeing to arrange to meet a Disabilities Adviser to discuss your individual requirements. To arrange to meet a Disabilities Adviser and for further information raise a request via the student portal (my.portal.northumbria.ac.uk) or telephone 0191 227 4127.

Is there a deadline to register my disability with regards to individual examination arrangements

For examinations that take place during the major examination periods there is a deadline for registration for semester one, semester two exams and re-sit exams. These deadlines will be circulated by the Student Progress Team throughout the Academic Year. If your examinations fall outside of the main exam periods, you should ensure that arrnangments have been discussed and agreed no later than 4 weeks prior to the examination date.

What happens if I take ill during an exam?

You must immediately inform the invigilator of your circumstances and ask them to make a record of it. You will be asked to do the following:

  • Decide whether or not you wish to continue the exam.
  • If you decide to continue the exam, any subsequent Personal Extenutating Circumstances committiee may take this into account when judging any PEC claim.
  • If you choose to discontinue the exam and leave the examination room, you may not re-enter.
  • You will be given a signed copy of the leaving venue due to illness form. However this does not constitute medical evidence for a PEC claim.

On leaving the exam you must:

  • Seek urgent medical attention (if appropriate) if you have not done so already.
  • Submit a Personal Extenuating Circumstances form by the deadline specified by your Faculty and provide the supporting medical evidence (or other relevant evidence) 

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