Parchment Certificates

The parchments for University degrees and other awards are printed by Academic Registry following the final examination boards. We will send your certificate by DHL express delivery to the relevant Partner institution.  Once your certificate arrives, the Partner institution will arrange distribution of your certificate.

Witholding of Certificates:  

Certificates may be withheld from students by the University for the following reasons:  

• In the case of a student appeal against the final award, the parchment will be withheld until the outcome of the appeal is known.  
• In the case of a graduating student having outstanding debts to the University, the parchment will be withheld until the debt is cleared. Please discuss this with your institution.

Graduates can request a certified copy of their award certificate and/or transcript by using the online application and payments at the right this page. The cost for this is £10 per document. For £10, graduates will receive a hard copy of their document and an electronic version by email once the document has been produced.  

Important Notice - applications for certified copies of documents can be requested by completing the online application and making a payment using the links on the right of the page or the links below.  

• Online application and payment for certified copy of certificate only.  
• Online application and payment for certified copy of transcript only.  
• Online application and payment for certified copy of certificate and transcript.  

Please note, Academic Registry aim to process applications within 7-10 working days; this may be longer during peak periods.  

Post July 2026 
If you have been issued with a digital Award Certificate via your Gradintelligence account and wish to purchase a verified paper copy of your Certificate, please see the information for Post July 2026 Graduates.

All other applicants  
To apply for a duplicate certificate or transcript please use our online application system. To access the online application system please visit the links on the right hand side of this page or visit our online store.   

You will be required to complete an online application form and pay the fee of £40. Upon completion, the online application will be sent to Academic Registry for processing.     
An applicant seeking a duplicate certificate for a University award must provide the University with either:  

• The damaged or defaced certificate OR  
• Complete the Declaration section of the online application form. You must set out fully the circumstances in which the certificate was lost or destroyed, and include an undertaking that, should a duplicate be issued, it will be returned to the University if the original is subsequently found.  

Please Note, Academic Registry aim to process applications within 7-10 working days; this may be longer during peak periods.  Graduates are only able to request one copy of their original certificate; multiple applications will not be processed. 

Since 2014 Northumbria graduates receive access to an electronic copy of their transcript as part of their Higher Education Achievement Report. 
 
Between 2005 and 2014 graduates received an official transcript with their certificate. Official copies of these transcripts are only available for those who completed courses after 2005. If graduates have lost or misplaced their original transcript they can apply for a replacement at a cost of £30 by completing the online application form by clicking on the ‘Duplicate Transcripts Online Application and Payments’ link on the right hand side of this page or on our online store.

If you studied at Northumbria between 1993 and 2005, official transcripts were not issued at that time and so cannot be reproduced. If you need a breakdown of your marks and modules from that period of study, please contact the Certificates Team in the first instance for advice. Unfortunately, we cannot guarantee that we can provide these details.  

Original copies of transcripts and certificates cannot be sent to third party institutions. If graduates are applying for further study etc Academic Registry can send certified copies of a graduate's certificate and transcript to addresses provided by graduates, however, this may not be possible during peak periods or to specific deadlines.  

Please note, Academic Registry aim to process applications within 7-10 working days; this may be longer during peak periods.  

To request DHL delivery for any applications for original or certified copies of documents to be sent overseas you can make a payment via our online store.

If you require a letter to support applications and as proof of your award, we can supply a conferral letter printed on University headed paper.  

This document details the course that you studied, the award you achieved, the level of award and the date that you were awarded.  

To obtain, please contact the team with the full name in which you studied with us,either your date of birth or your student ID number and the title of the award you completed.  If you have any specific requirements for the letter, please include this detail in your email.   

Please note, Academic Registry aim to process applications within 7-10 working days; this may be longer during peak periods.  

Graduates can request copies of Module Descriptions for each of the modules they studied (where available).   

Please note that some older records may not be available. If you studied prior to 2006, please contact the certificates team.  

To purchase copies of Module Descriptors, please visit our online store.

In 1992 Newcastle Polytechnic became the University of Northumbria at Newcastle, also known as Northumbria University. This change in status from Polytechnic to University came about following the Further and Higher Education Act 1992, which abolished the Council for National Academic Awards (CNAA), the body responsible for awarding all Polytechnic degrees.  

Certificates - The Open University are now responsible for the care and custody of all CNAA records for the purposes of authenticating original award documents, issuing copies and providing verification of entries. Please visit their website for an application form. For queries please call (0)1908 332 852.    

Transcripts -  With the exception of a few selected Health related courses, Northumbria University does not hold transcripts for pre-1992 Polytechnic students as they were not administered by the University. We are therefore unable to produce transcripts for this period. Pre-1992 transcripts are also not available from the Open University. Transcripts for this period are likely to have been disposed of at point of transfer to University status.  

For replacement BTEC awards prior to 1992, please contact EdExcel on 0845 618 0440 (from within the UK) or +44 (0)161 855 7514 (from outside the UK).  

If you cannot find the answers to the questions you have on our web page, please complete our enquiry form to speak to a member of the certificates team.