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Prayer Rooms

Northumbria University is committed to the promotion of Equality and Diversity and recognises that  for many of our staff and students, faith is an integral part of their University experience.  We have in place a range of facilities and protocols to ensure that work and study can be effectively balanced with the requirements of religious observance.    

At Northumbria we have a range of physical and dedicated facilities to support prayer and collective worship whilst acknowledging that some individual prayer does not require physical space for collective activity.  We provide a range of facilities across our campuses including:

  • The Multi-faith Chaplaincy and Quiet Room on the 4th floor of Wynne Jones Building, which is set aside for quiet meditation and prayer, reading or simply getting your head together
  • The Quiet Room at Coach Lane Campus (Room A109), which is set aside for prayer meditation and reading
  • The Prayer Room at London Campus, which like the facility at Coach Lane Campus is set aside for prayer meditation and reading
  • Bede House Catholic Chaplaincy* which is provided by the Roman Catholic Diocese of Hexham and Newcastle for the shared use of Northumbria and Newcastle University students
  • The Muslim Prayer Facility at City Campus which has space for men and women to do Wudhu and to pray. It is available to staff and students of the University and is accessible by using your smartcard. Your smartcard needs to be properly activated in order to use the Facility. To arrange for your card to be activated, please read the guidelines and then complete the short form below. Please note: activation of your card may take up to 2 working days.

We have produced a series of codes of conduct; one for each facility.  These codes of conduct clearly outline the how the facilities can be used, acceptable standards of behaviour, how the space can be negotiated and how disputes can be resolved where they arise. 

* As Bede House is not a Northumbria University Building we have not prepared a Code of Conduct.  However, relevant activities which take place in Bede House which involve Northumbria students will be subject to our usual event management policies and processes.  

Code of Conduct on using the Muslim Prayer Facility

At Northumbria we have a range of faith facilities across our campuses which are both single and multi-faith. Their physical design and operational usage therefore can be quite different and as such a series of codes of conduct have been produced, one for each facility. These codes of conduct clearly outline how the facilities can be used, acceptable standards of behaviour, how the space can be negotiated and how disputes can be resolved where they arise.

The University’s Muslim Prayer Facility is available for 24/7 use by Northumbria University staff and students only.*  The Facility is provided for daily prayers.  It may also be used for appropriate prayer based group activities for students and staff organised by student Islamic societies with prior approval from Student Support and Wellbeing.  It is not a general social or events space. 

The University endeavours to provide an appropriate space, respecting Islamic requirements for a place of worship.  However, the Muslim Prayer Facility, being a University building, is subject to the same regulations and constraints as any other University building.  To ensure that the Muslim Prayer Facility is used appropriately, the University requires users to adhere to the following rules:

Access

  • The Muslim Prayer Facility should not be used by people who are not either current Northumbria staff members or current Northumbria University students.  The only exception to this is that occasionally students and staff may be accompanied by a child/dependent when using the Muslim Prayer Facility.  However, children/dependants remain the responsibility of the individual staff member or student, and must be accompanied at all times.  Children must not be left unaccompanied in the Facility.
  • Anyone using the Facility, at any time, must swipe their smartcard on the smartcard reader next to the door when entering.  Even if a few of you arrive at the same time, each of you should, individually, swipe your smartcard upon entering the facility.  You must not allow others to use your Smartcard to gain access to the Facility.
  • In accordance with the standard procedures that apply to all University buildings, University Security Officers will be visiting the facility at various times during the day and night.  Particularly at night or early in the morning, our Security Officers are likely to ask those of you using the facility to show your University smartcard, to show that you are a current staff member or student of Northumbria University.  If, when asked, you are unable to show your smartcard, you will be asked to leave the building.
  • Users are asked to be aware of neighbours when accessing the Muslim Prayer Facility late at night or in the early morning.

 
Usage

  • You must help to keep the Facility clean and tidy at all times. 
  • You must not leave or store any personal belongings in the facility.  All items owned by the University or by an Islamic student society must be stored away neatly in cupboards after each use. 
  • Drinking water is provided within the facility.  No food should be stored overnight in the facility at any time and the Facility should not be used as a general dining area.
  • Should the Islamic Society wish to use the Facility for breaking the fast during Ramadan, it is necessary each year to discuss this in advance with the University’s Head of Student Support and Wellbeing so that discussions can take place about how this will be managed.  The University reserves the right to direct users to alternative venues for breaking fast, particularly if food items are being left overnight or if the consumption of food in the Facility is causing other difficulties.
  • All white goods or appliances (e.g. refrigerators, microwaves, kettles, etc.) found in the Muslim Prayer Facility will be removed. 
  • Notices and posters must be placed only on the designated noticeboards provided.  If any notices/posters are in a language other than English, there should also be a translation in English, to ensure that everyone is able to access the information.  Any notices that contravene University regulations will be removed.
  • With the exception of the Qu’ran, all books should be in English.
  • It is not permitted for anyone to sleep in the Muslim Prayer Facility at any time.  Anyone found sleeping in the facility will be asked to leave and may have their access to the facility withdrawn.
  • Inappropriate, violent or unlawful behaviour in the Muslim Prayer Facility will not be tolerated.  Such behaviour may lead to access being withdrawn and disciplinary action taken.

 
Other Issues 

  • The Muslim Prayer Facility is cleaned regularly by University staff.  Users are asked not to prevent staff from fulfilling their tasks.
  • In the case of an emergency, University Security and other staff may need to access the Muslim Prayer Facility rapidly.  It may not be possible to respect the usual practices associated with entering an Islamic place of worship.  It is hoped that users will recognise the importance of any necessary action.

Any misuse of the Muslim Prayer Facility could lead to disciplinary action.  Overseeing usage of the Muslim Prayer Facility is the responsibility of the Director of Student and Library Services.

If you have any comments or suggestions about the Facility, or if you notice any maintenance or cleaning issues which the University should address, please email as.muslimprayerfacility@northumbria.ac.uk

If you wish to notify the University that someone may be contravening the above protocols, contact the University’s 24/7 Security Service on 0191 227 3999.

If there is an emergency in the Facility, or if you require first aid or other immediate assistance, contact the Security Service’s 24/7 emergency number – 0191 227 3200.

*This applies to current staff and students, i.e. a student currently enrolled on a programme of study at Northumbria University or a member of staff currently employed in a paid capacity by the University.

 

Code of Conduct for Coach Lane Campus Quiet Room (A109)

At Northumbria we have a range of faith facilities across our campuses which are both single and multi-faith. Their physical design and operational usage therefore can be quite different and as such a series of codes of conduct have been produced, one for each facility. These codes of conduct clearly outline how the facilities can be used, acceptable standards of behaviour, how the space can be negotiated and how disputes can be resolved where they arise.

The Quiet Room at Coach Lane Campus West (Room A109) is available for use by all staff and students of the university; it is designed to be a welcoming space for all people of all faiths and life stances and can be used for quiet contemplation, prayer, worship and meditation.  The facility is open access during normal building opening hours (currently Monday – Friday 0700- 2200 and Saturday and Sunday 0800- 1700). Access to the room outside of normal public access hours is not normally possible.  By exception staff can access the facility outside of normal public access hours (by using their staff Smartcard) but this must be agreed by prior arrangement with the University Security Service on 0191 227 3999.  Student access  to the quiet room outside of  normal public access hours is not normally possible via  the Student Smartcard  although access can be arranged with security in  advance.  All students using the facilities outside of normal opening hours will also be asked to produce a letter of authorisation provided by the Coordinating Chaplain explaining why access is required.

The university endeavours to provide a space which is appropriate for quiet reflection and which can be used as a place of worship by a variety of faith traditions.  However the Quiet Room (A109) is located in a university building and as such is subject to the same regulations and constraints as any other University building.

Access

  • The facility  at Coach Lane Campus is  intended to be used by Northumbria University Staff and Students but due to its key location at the heart of campus it is acknowledged that there will be occasions where external visitors  may require access to the facility.  This should be arranged in advance by the host and any visitors will be expected to  familiarise themselves with the usual health and safety requirements  and to follow any  and all instructions  given to them by a member of the Chaplaincy and Faith Advice Team or the university Security Service.  Children and dependents of students and staff are welcome to use the facility but must be accompanied at all times and remain the responsibility of the student and/or member of staff with whom they entered.
  • By entering the room users are agreeing to abide by a ‘fair use’ ethos. In particularly this includes treating the room and any other users of the room in a respectful manner and in line with relevant University policies.
  • Fair use includes conduct which does not unduly disturb other users who may be praying or meditating or otherwise enjoying quiet reflection.  It also involves vacating the room when a booked meeting is due or when asked to do so by one of the Chaplaincy and Faith Advice Team.  The Chaplaincy and Faith Advice Team may determine whether use of a room is reasonable in the event of any dispute arising.
  • Users of the room  are also required to  be mindful of other activities which may be taking place in the  building and to be aware of the potential for disturbance, especially during teaching hours.
  • The facility is not suitable for bookings for large groups or bookings from external parties; however for those wishing to book the room for specific small scale events, enquiries in the first instance should be made to the Coordinating Chaplain or nominated deputy.  Booking would be subject to this Code of Practice being followed as well as other relevant University policies including the External Speakers Policy.
  • The facilities are provided on an ‘as is’ basis and due to the size of A109 washing facilities are not provided. Users are invited to make use of them on a best endeavours basis.   

Usage

  • You must help keep the room clean and tidy at all times  and not leave or store any personal belongings in the facilities.  Whilst furniture can be moved to facilitate acts of worship or reflection, the room should be returned to the state in which it was found.
  • With the exception of sacred  texts or with the express permission of the coordinating Chaplain (or nominated deputy), all books should be in English.
  • Please do not fix anything to the walls.  Notices and posters should  not be displayed without the permission of the Coordinating Chaplain.  If permission is granted all notices or posters must be in English or if this is not appropriate have an accompanying English translation. 
  • Any division of the room e.g. gender segregation must be compliant with equalities law and for the purposes and duration of an act of worship only. 
  • Inappropriate behaviour or behaviour which contravenes the Handbook of Student Regulations will not be tolerated and may lead to access being withdrawn and disciplinary action taken.
  • Any collections for charity  or as part of an act of worship must be approved in advance with the Coordinating Chaplain or nominated deputy.
  • The lighting of candles or burning of incense contravenes the University’s Health  and Safety policies and is therefore strictly forbidden.

Other issues

  • The quiet room (A109) is cleaned regularly by University cleaning staff.  Users are asked not to prevent staff from fulfilling their tasks.
  • In the case of an emergency, University Security and other staff may need to gain access to the facility rapidly.  This may entail disturbing an act of worship or reflection and as such a decision would never be taken lightly, it is hoped that users will recognise the importance of any necessary action.

Any misuse of the facilities could lead to disciplinary action. Overseeing usage of the Quiet Room (A109) is the responsibility of the Director of Student and Library services.

If you have any comments or suggestions about the Coach lane Quiet Room please contact the Coordinating Chaplain by email: sv.chaplaincy@northumbria.ac.uk

If you wish to notify the University that someone may be contravening the above protocols, contact the University’s 24/7 Security Service on 0191 227 3999.

If there is an emergency or if you require first aid or immediate assistance contact the Security Service’s  emergency number on 0191 227 3200

Code of Conduct for Wynne Jones Quiet Rooms (WJ406 & 408)

At Northumbria we have a range of faith facilities across our campuses which are both single and multi-faith.  Their physical design and operational usage therefore can be quite different and as such a series of codes of conduct have been produced, one for each facility.  These codes of conduct clearly outline how the facilities can be used, acceptable standards of behaviour, how the space can be negotiated and how disputes can be resolved where they arise.

The rooms in Wynne Jones Building (406 and 408) are for usage by different faiths and life stances and can be used for general meetings, prayer, worship and meditation.  These rooms are generally open access,  so when they are not being used, they are available for use as spaces for quiet individual use or for conversation and small meetings. Access to the rooms outside of normal building public access hours (currently 8am - 6pm Monday to Friday) is by use of smart-card or by arrangement for particular meetings.

The University endeavours to provide a space which is appropriate for quiet reflection and which can be used as a place of worship for a variety of faith traditions.  However, Wynne Jones is a university building and is subject to the same regulations and constraints as any other University building. 

Access

  • The facilities in Wynne Jones building are intended to be used by Northumbria University staff and students.  However because staff and students are often networked with and part of local faith communities, it is acknowledged that speakers and attenders might be from outside of the university on some occasions.  Visitors to the facility are expected to familiarise themselves with the usual health and safety requirements and to follow any and all instructions given to them by a member of the Chaplaincy and Faith Advice Team or University Security.  Children and dependents are welcome in Wynne Jones but must be accompanied at all times and remain the responsibility of the adult with whom they entered.
  • By entering the room(s), users are agreeing to abide by a ‘fair use’ ethos.  In particular this includes treating the room and any other users of the room in a respectful manner and in line with relevant university policies and guidelines.
  • Fair use includes conduct which does not unduly disturb other users who may be praying or meditating or otherwise enjoying quiet reflection in WJ408. It also involves vacating the room when a booked meeting is due or when asked by one of the Chaplaincy and Faith advice team. CFA team members may determine whether a use of a room is reasonable in the event of any dispute or issue arising. 
  • Users of the rooms are also requested to be mindful of other activities which may be taking place in the building and to be aware of the potential for disturbance, especially during teaching hours.
  • Bookings to use the room for specific events or a series of events can be made and enquiries in the first instance should be made to the Coordinating chaplain or nominated deputy. Bookings would be subject to this code of practice being followed as well as other relevant University policies including the External Speakers Policy.  Bookings to student societies and outside groups would only normally be considered if they are in principle open to students and /or staff of the university or are otherwise related to the work of the chaplaincy.  All bookings will be subject to University Events policies, External Speakers Policy and where appropriate Students’ Union policies for external speakers.   University security is normally informed of any booking requests involving outside speakers or use of the rooms outside of normal hours.
  • The facilities are provided on an ‘as is’ basis and washing or other facilities not already in place are not provided. Users are invited to make use of them on a best endeavours basis.

Usage

  • You must help keep the Wynne Jones rooms clean and tidy at all times and not leave or store any personal belongings in the facilities.  Whilst furniture can be moved to facilitate acts of worship or reflection, the room should be returned to the state in which it was found.
  • Notices and posters must be placed only on the designated noticeboards provided under the direction of a chaplain and may be removed by a chaplain at any time.  If any notices or posters are in a language other than English, there should also be a translation to ensure that everyone is able to access the information.  Any notices that contravene University regulations will be removed.
  • With the exception of sacred texts or with the expressed permission of the Coordinating Chaplain (or nominated deputy), all books should be in English.
  • Any division of the room e.g. gender segregation, must be compliant with equalities law and for the purposes and duration of an act of worship only.
  • Inappropriate behaviour or behaviour which contravenes the Handbook of Student Regulations will not be tolerated and may lead to access being withdrawn and disciplinary action taken.
  • Any collections for charity or as part of an act of worship must be approved in advance with the Coordinating Chaplain or nominated deputy.

Other issues

  • Wynne Jones Building is cleaned regularly by University cleaning staff.   Users are asked not to prevent staff from fulfilling their tasks.
  • In the case of an emergency, University Security and other staff may need to access the Wynne Jones facility rapidly.  This may entail disturbing an act of worship or reflection.  Because such a decision would never be taken lightly, it is hoped that users will recognise the importance of any necessary action.

Any misuse of the facilities could lead to disciplinary action.  Overseeing usage of the Wynne Jones facilities is the responsibility of the Director of Student and Library Services.

 

If you have any comments or suggestions about the Wynne Jones facilities please contact the Coordinating Chaplain by email: sv.chaplaincy@northumbria.ac.uk or Tel: +44 (0) 191 227 3284

If you wish to notify the University that someone may be contravening the above protocols, contact the University’s 24/7 Security Service on 0191 227 3999

If there is an emergency or if you require first aid or immediate assistance contact

the Security Service’s 24/7 emergency number – 0191 227 3200.

Requirements and responsibilities

  1. The University is aware of its responsibilities under The Equality Act 2010 and the inclusion of Religion and Belief as a protected characteristic.  This is reflected in our Equality and Diversity related policies, most notably our Single Equality Scheme and Religious Adjustments Policy.  Within this the University is committed to providing opportunities for staff and students to balance their faith requirements with the competing demands of work and study. 
  2. The University acknowledges and discharges its duties to ensure the effective oversight of faith facilities and ensure we have adequate chaplaincy and pastoral  support easily accessible for members of the university community.  Whilst wherever possible and practical we make provision on campus for prayer and religious observance, in some cases this may not be possible or the student or staff member may prefer to access this support in the community.  The University has a knowledge of community faith facilities in Newcastle and whilst it may share this information with students, it does so without prejudice or recommendation, and we do not accept nor infer any oversight or responsibility for these facilities.
  3. All University owned and managed facilities fall under the auspices of the University Health and Safety policy and will be subject to the usual requirements on any University building which includes no-smoking, evacuation procedures, fire risk assessments and so forth.  All legal requirements around the management and use of these buildings will be adhered to.  All students when enrolling at Northumbria agree to a range of standards of acceptable behaviour as outlined in our Handbook of Student regulations and this applies to their conduct in our prayer spaces.
  4. Our provision and management of our prayer and quiet spaces is consistent with the University’s approach to a range of duties and is linked closely to a range of appropriate University policies and protocols such as our External Speakers Policy, Freedom of Speech and Academic Freedom Policies.  

Code of Conduct for London Campus Prayer Room

At Northumbria we have a range of prayer and contemplation facilities across our campuses which are both single and multi-faith.  Their physical design and operational usage therefore can be quite different and as such a series of codes of conduct have been produced, one for each facility.  These codes of conduct clearly outline how the facilities can be used, acceptable standards of behaviour, how the space can be negotiated and how disputes can be resolved where they arise.

Due to the small size and student volume at our London Campus, we offer limited on campus facilities.  Staff and students are encouraged to make use of a number of alterative local facilities if the accommodation provided is not suitable for their needs.  The Prayer room on the London Campus has a maximum occupancy of 4 persons and as such is not suitable for bookings for groups or from external parties

The Prayer room, based on the lower ground floor, is available for different faiths and life stances and can be used for prayer, worship and meditation.  Due to its small size, it is not suitable for meetings.  Due to the shared use of the area directly outside the room, access is gained via a university Smartcard.   Access to the room outside of normal building opening times (currently 8am - 6pm Monday to Friday, 9-5 most Saturdays and Sundays) is not possible.

Access

  • The facilities in the Middlesex Street Campus are intended to be used by Northumbria University staff and students.  Visitors to the facility are expected to familiarise themselves with the usual health and safety requirements and to follow any and all instructions given to them by a member of Staff.  Children and dependents are welcome in the Middlesex Street Campus but must be accompanied at all times and remain the responsibility of the adult with whom they entered.
  • By entering the room, users are agreeing to abide by a ‘fair use’ ethos.  In particular this includes treating the room and any other users of the room in a respectful manner and in line with relevant University policies and guidelines.
  • Fair use includes conduct which does not unduly disturb other users who may be praying or meditating or otherwise enjoying quiet reflection.  The Director of Operations or London Campus Director may determine whether a use of a room is reasonable in the event of any dispute or issue arising. 
  • Users of the rooms are also requested to be mindful of other activities which may be taking place in the building and to be aware of the potential for disturbance, especially during teaching hours.

Usage

  • You must help keep the London Campus Prayer room clean and tidy at all times and not leave or store any personal belongings in the facilities.  Whilst furniture can be moved to facilitate acts of worship or reflection, the room should be returned to the state in which it was found.
  • Due to its small size, no division or segregation of the room is possible.
  • With the exception of sacred texts or with the express permission of the coordinating Chaplain (or nominated deputy), all books should be in English.
  • Notices and posters should not be displayed without the permission of the Coordinating Chaplain.  If permission is granted, all notices and posters must be in English to if this is not appropriate have a written English translation.
  • Inappropriate behaviour or behaviour which contravenes the Handbook of Student Regulations will not be tolerated and may lead to access being withdrawn and disciplinary action taken.
  • Any collections for charity or as part of an act of worship must be approved in advance with the Coordinating Chaplain or nominated deputy.
  • The lighting of candles or burning of incense contravenes the University’s health  and safety policies and is therefore strictly forbidden.

Other issues

  • The London Campus building is cleaned regularly by appointed cleaning staff.   Users are asked not to prevent staff from fulfilling their tasks.
  • In the case of an emergency, Security and other staff may need to access the facility rapidly.  This may entail disturbing an act of worship or reflection.  Because such a decision would never be taken lightly, it is hoped that users will recognise the importance of any necessary action.

Any misuse of the facilities could lead to disciplinary action. 

If you have any comments or suggestions about the London Campus facilities please contact the Coordinating Chaplain by email: sv.chaplaincy@northumbria.ac.uk or Tel: +44 (0) 191 227 3284

If you wish to notify the University that someone may be contravening the above protocols, contact the University’s 24/7 Security Service on 0191 227 3999. 

If there is an emergency or if you require first aid or immediate assistance, contact the nearest member of staff or the Security Service’s 24/7 emergency number – 0191 227 3200.



To gain access to the Muslim Prayer Facility please complete this short form to activiate your smartcard

 

* By submitting your information you are consenting to your data being processed by Northumbria University (as Data Controller) and Campus Management Corp. (acting as Data Processor). To see the University's privacy policy please click here


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